Epstein Becker Green is an equal opportunity employer.
Reporting Relationship: Office Managing Partner, Office Administrative Partner and the Firm’s Chief Operating Officer
Summary of Responsibilities: The Office Administrator is responsible for the “overall operations” (defined below) of the Washington DC office and a few other smaller office locations with between 1-5 professional in Baltimore, Boston, Houston, Nashville and St. Petersburgh (referred to collectively as the “DC Umbrella Offices”). “Overall operations” includes, but is not limited to, responsibility for financial planning and controls, billing and collections, personnel administration, office morale, systems and physical facilities. The Office Administrator works with the appropriate partners and national departments to plan for the changing needs of the organization and contributes to cost-effective management throughout the organization. Working within the Firm’s management structure, (e.g., national, office, practice), the Office Administrator is responsible for coordinating across offices and/or across practices.
KEY AREAS OF RESPONSIBILITY
Human Resources: Responsible for recruiting, training and development, performance evaluation, salary administration, employee relations, motivation, disciplining, discharging, benefits administration, workers’ compensation, personnel data systems, job design, resource allocation and other human resource management functions for the legal and support staff for the DC Umbrella Offices. Responsible for addressing any issues of office morale in order to promote a positive and efficient work environment.
Financial Management: Preparation of annual budget, variance analysis, profitability analysis and other appropriate analysis. Responsible for monitoring expenses and revenues. Approve all invoices before submission to the National Finance Department for payment. Oversee and take an active role in addressing billing and collections.
Systems Management: Work with local and national Information Technology staff to ensure that the information technology needs of lawyers (including needs of visiting attorneys from other offices) and staff are being met. Coordinate IT training for new staff as well as skills maintenance for existing staff. Monitor usage of equipment for inappropriate use. Ensure that the Firm’s national technology standards, policies and procedures are being implemented at the local office level.
Facilities Management: Responsible for all aspects of managing the physical space of the DC Umbrella offices, including space planning (including needs of visiting attorneys from other offices), office relocation, lease negotiation, mail, reprographics, reception and food services. Act as liaison with landlord and contractors. Analyze bids and negotiate with vendors. Ensure effectiveness of office security programs and office disaster preparedness efforts.
Strategic Leadership: Provide overall strategic and tactical leadership to ensure all office functions and personnel are aligned in providing seamless client service and responsive support. Provide leadership in addressing current and anticipated needs by developing and deploying effective solutions. Provide business management insight and operational advice and expertise. Develop strong, helpful and healthy relationships with all attorneys and staff in the DC Umbrella Offices, other Office Administrators and national staff operating throughout the firm.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of legal or other professional service organizations, and has experience managing business operations such as human resources, facilities, finance and marketing.
Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations. Ability to recommend and implement solutions.
Ability and desire to proactively own problems and see them to resolution from start to finish.
Ability to manage office functions professionally, economically and efficiently.
Familiarity with computer networks, personal computer applications and computerized support tools. Have a strong understanding of technology implementation and support needs.
Strong leadership skills. Strong organizational and time management skills, including the ability to organize self and others. Excellent written and oral communication skills. Ability to work and communicate effectively with a wide range of people in a team setting. Proven skills in conflict resolution and decision making under time constraints.
EDUCATIONAL/JOB EXPERIENCE REQUIREMENTS
Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred. Will consider individuals with comparable work experience.
Supervisory experience a must.
Experience in a law firm, corporate legal department or comparable service industry.
TO APPLY FOR THIS POSITION: Please send resume, along with a cover letter and a reference to the DC Office Administrator position, to:
Director of Human Resources
[email protected] (please include DC OA Position in subject line)
No agency calls, please.View Less
The Paralegal is responsible for handling projects and court filings for the lawyers in the Firm’s DC Office as well as those in other offices as needed. The Paralegal will be responsible for legal research and compiling data from a variety of reference sources, document organization and/or retrieval. The workload will vary based on client needs.
KEY RESPONSIBILITIES AND DUTIES:
- Conduct statutory, case law and fact research under the supervision of a lawyer for the Firm
- Summarize depositions; prepare witness binders; organize and control deposition exhibits
- Proofread prepared documents; cite check, shepardize, and “bluebook” citations; draft and/or review legal documents, correspondence, pleadings, and other factual memoranda under the supervision of a lawyer for the Firm
- Conduct file searches and assist with document review and various other tasks related to producing electronic and hard copy documents
- Assemble and organize factual material in preparation for trials and hearings; organize and control trial exhibits
- Review and organize documents to be filed with state or federal courts as well as government or administrative agencies; conduct filings
- 2-4 years of paralegal experience
- Associate Degree in Paralegal Studies; Bachelor’s degree preferred
- Understand legal concepts, terminology, principles and procedures, and possess knowledge of legal reference material
- Outstanding organization, administrative, and communication (oral and written) skills
- High attention to detail, strong work ethic and self-motivated
- Knowledge of state and federal rules
- Ability to meet tight deadlines, multi-task and work in a fast-paced environment
- Strong skills in PowerPoint, Microsoft Word, Excel and Outlook
- Flexibility for overtime
Epstein, Becker & Green, PC is an Equal Opportunity/Affirmative Action Employer and does not discriminate against employees or applicants for employment on the basis of race, color, religion, creed, sex, sexual orientation, citizenship status, marital status, genetic information, national origin, age, disability, military or veteran status, or status in any group protected by federal, state, and local law.
Please submit your resume and a cover letter with salary expectations to:
Robin Walsh, Assistant Office Administrator
Epstein Becker & Green, P.C.
1227 25th Street, NW
Washington, DC 20037
Epstein Becker Green is seeking a Practice Recruitment & Development Coordinator to join the firm in its New York office.
This position will coordinate, on a national level, all aspects of the Firm’s Continuing Legal Education (CLE) program and provide support for all professional development training and initiatives. This position will also provide support to the New York office including summer program event planning, helping manage summer associate assignments for the New York office, helping coordinate activities for the New York office Mentor Program and Pro Bono Program, and other event planning for the New York office.
- Coordinate all aspects of the firm’ CLE program including acting as CLE liaison for programs offered internally firm-wide, tracking attorney CLE requirements, providing administrative support for CLE programs, maintaining CLE files, and assisting in the preparation of year-end reports, accredited provider renewal applications and other mandatory CLE reports needed to maintain the firm’s accredited provider status.
- Coordinate firm-wide the internal training program administration for EBG Academy and other internal programs, including scheduling, sending invitations, administering sign-in sheets and surveys, materials, and logistics including conference room facilities, catering, and technology.
- Help develop and roll out associate training curriculum and track participation.
- Provide support to the Attorney Recruiting Manager for various aspects of the attorney recruitment process for the New York office including lateral associate and partner recruiting, law school recruiting, the summer associate program, and new attorney integration.
- Coordinate efforts for the New York office Mentor and Pro Bono Programs.
- Plan and coordinate other lunches and events in the New York office.
Desired Skills and Qualifications:
- Bachelor’s degree required. JDs are encouraged to apply.
- Minimum of three years of prior relevant law firm experience with understanding of national CLE rules and regulations.
- Excellent verbal and written communication skills.
- Highly attentive to detail, extremely organized, results orientated, self-motivated.
- Strong computer skills. Proficiency in all Microsoft Office products (Word, Excel, Outlook and PowerPoint). Experience with CLE tracking programs. Ability to learn new technology.
- Strong work ethic and able to maintain a high degree of confidentiality.
- Customer service orientation and responsive to inquiries.
- Ability to multi-task and meet deadlines.
All interested applicants should send their cover letter and resume to Karl Riehl, Director of Practice Recruitment & Development, at [email protected] or via fax at 212-878-8600. Please reference PRACTICE RECRUITMENT & DEVELOPMENT COORDINATOR in your cover letter.
Epstein Becker Green is an equal opportunity employer.View Less