Current Openings

Epstein Becker Green is an equal opportunity employer.

Legal Secretary
Washington, DC

The Legal Secretary will perform a variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. 

The Legal Secretary maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to ensure extraordinary client satisfaction.  Knowledge of Employment and Labor law is a plus. Qualified candidates must possess a legal secretary certificate or associate’s degree, and a minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment. 

Job Duties

  • Manage the day-to-day schedules of the attorneys.  This includes regular meetings to discuss priorities and deadlines.  The ability to be proactive and think ahead are key.
  • Assist attorneys with preparation of template contracts and other legal documentation of a routine nature.  Create, edit and proofread work product to ensure accuracy.
  • Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
  • Prepare and maintain spreadsheets and databases for legal files and initiatives.
  • Process Accounts Payable and Receivable.
  • Processing reimbursements, expense reports and check requests.
  • Effectively manage projects by meeting deadlines and conducting follow-up as needed.
  • Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
  • Handles monthly client billing.  Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
  • Process various forms such as expense reports, new business forms, check requests and audit letters.
  • Opens new matters and generate client conflict checks.  Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
  • Prepares annual and/or supplemental audit letter responses.
  • Answers telephones and accurately takes and relays messages.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
  • File and maintain electronic documents in Filesite.
  • Prepare documents for offsite storage utilizing LegalKey software.
  • Prepare and coordinate travel arrangements with travel agent.

Job Qualifications

  • Prior administrative law firm experience required.
  • Must possess strong calendar management skills. 
  • Must be highly organized and detailed oriented.
  • Ability to multi-task, meet deadlines and work under pressure.
  • Must be flexible with schedule including overtime as needed.
  • Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff. 
  • Must be a team player in addition to working independently on projects as needed.
  • Must possess the ability to handle confidential information.
  • Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook).
  • Experience with Nuance and DocXTools is preferred but not required.

FLSA STATUS:  Non-Exempt

DEPARTMENTS:  Employment, Labor & Workforce Management/Health Care & Life Sciences                 

SUPERVISOR:  Assistant Office Administrator

The scheduled hours for this role are 9:30AM to 6:00PM

Epstein Becker Green, PC is an Equal Opportunity/Affirmative Action Employer and does not discriminate against employees or applicants for employment on the basis of race, color, religion, creed, sex, sexual orientation, citizenship status, marital status, genetic information, national origin, age, disability, military or veteran status, or status in any group protected by federal, state, and local law.

To Apply:

Please submit your resume and a cover letter with salary expectations to:

Robin Walsh, Assistant Office Administrator
Epstein Becker & Green, P.C.
1227 25th Street, NW
Washington, DC 20037
[email protected]

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Paralegal
Washington, DC

The Paralegal is responsible for handling projects and court filings for the lawyers in the Firm’s DC Office as well as those in other offices as needed.  The Paralegal will be responsible for legal research and compiling data from a variety of reference sources, document organization and/or retrieval.  The workload will vary based on client needs.

KEY RESPONSIBILITIES AND DUTIES:

  • Conduct statutory, case law and fact research under the supervision of a lawyer for the Firm
  • Summarize depositions; prepare witness binders; organize and control deposition exhibits
  • Proofread prepared documents; cite check, shepardize, and “bluebook” citations; draft and/or review legal documents, correspondence, pleadings, and other factual memoranda under the supervision of a lawyer for the Firm
  • Conduct file searches and assist with document review and various other tasks related to producing electronic and hard copy documents
  • Assemble and organize factual material in preparation for trials and hearings; organize and control trial exhibits
  • Review and organize documents to be filed with state or federal courts as well as government or administrative agencies; conduct filings

JOB QUALIFICATIONS

  • 2-4 years of paralegal experience
  • Associate Degree in Paralegal Studies; Bachelor’s degree preferred
  • Understand legal concepts, terminology, principles and procedures, and possess knowledge of legal reference material
  • Outstanding organization, administrative, and communication (oral and written) skills
  • High attention to detail, strong work ethic and self-motivated
  • Knowledge of state and federal rules
  • Ability to meet tight deadlines, multi-task and work in a fast-paced environment
  • Strong skills in PowerPoint, Microsoft Word, Excel and Outlook
  • Flexibility for overtime

Epstein, Becker & Green, PC is an Equal Opportunity/Affirmative Action Employer and does not discriminate against employees or applicants for employment on the basis of race, color, religion, creed, sex, sexual orientation, citizenship status, marital status, genetic information, national origin, age, disability, military or veteran status, or status in any group protected by federal, state, and local law.

To Apply:

Please submit your resume and a cover letter with salary expectations to:

Robin Walsh, Assistant Office Administrator
Epstein Becker & Green, P.C.
1227 25th Street, NW
Washington, DC 20037
[email protected]

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Practice Recruitment & Professional Development Coordinator
New York

Epstein Becker Green is seeking a Practice Recruitment & Development Coordinator to join the firm in its New York office. 

This position will coordinate, on a national level, all aspects of the Firm’s Continuing Legal Education (CLE) program and provide support for all professional development training and initiatives.  This position will also provide support to the New York office including summer program event planning, helping manage summer associate assignments for the New York office, helping coordinate activities for the New York office Mentor Program and Pro Bono Program, and other event planning for the New York office.

Responsibilities include:

  • Coordinate all aspects of the firm’ CLE program including acting as CLE liaison for programs offered internally firm-wide, tracking attorney CLE requirements, providing administrative support for CLE programs, maintaining CLE files, and assisting in the preparation of year-end reports, accredited provider renewal applications and other mandatory CLE reports needed to maintain the firm’s accredited provider status.
  • Coordinate firm-wide the internal training program administration for EBG Academy and other internal programs, including scheduling, sending invitations, administering sign-in sheets and surveys, materials, and logistics including conference room facilities, catering, and technology.
  • Help develop and roll out associate training curriculum and track participation.
  • Provide support to the Attorney Recruiting Manager for various aspects of the attorney recruitment process for the New York office including lateral associate and partner recruiting, law school recruiting, the summer associate program, and new attorney integration.
  • Coordinate efforts for the New York office Mentor and Pro Bono Programs.
  • Plan and coordinate other lunches and events in the New York office. 

Desired Skills and Qualifications:

  • Bachelor’s degree required. JDs are encouraged to apply.
  • Minimum of three years of prior relevant law firm experience with understanding of national CLE rules and regulations.
  • Excellent verbal and written communication skills.
  • Highly attentive to detail, extremely organized, results orientated, self-motivated.
  • Strong computer skills.  Proficiency in all Microsoft Office products (Word, Excel, Outlook and PowerPoint).  Experience with CLE tracking programs.  Ability to learn new technology.
  • Strong work ethic and able to maintain a high degree of confidentiality.
  • Customer service orientation and responsive to inquiries.
  • Ability to multi-task and meet deadlines.

All interested applicants should send their cover letter and resume to Karl Riehl, Director of Practice Recruitment & Development, at [email protected] or via fax at 212-878-8600.  Please reference PRACTICE RECRUITMENT & DEVELOPMENT COORDINATOR in your cover letter. 

Epstein Becker Green is an equal opportunity employer.

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